Do you ever get that feeling that no matter how hard you work, you cannot achieve anything? Does it feel like you are drowned in work? If your inbox is overflowing, if papers surround you, and if you always feel like you have forgotten something, you probably have too much work to do.
Even though some people thrive when they are piled in with work, most of us feel much happier, satisfied, relaxed, and productive when we are able to manage our workload successfully.
If you have the habit of having too much on your plate, you should stick around as we will be exploring some of the ways to ensure you productively do your work instead of feeling exhausted from it.
1. Do Not Take Too Many Tasks
Most of us strive to do great in our line of work. Being great in our line of work does not equal to us taking on too much work.
To ensure you are still on top of the work, you have to pace yourself, be more assertive, and learn to say no. Sure, if you can do that one additional task in a couple of minutes, then go ahead, but if that task takes lots of time out of your busy schedule, do not do it.
Having too much work to do could negatively affect the quality of work, and your colleagues, bosses, and customers or client are quickly going to see that.
2. Plan Ahead
Make sure you are always three steps ahead of your work. If you have a huge task you need to complete later in the month, but you have the time now, do that task now. You will feel much less stressed out, and your mind will be thankful.
Additionally, you can break down that big project into small tasks so you can manage them easily. This will also give you a sense of accomplishment each time you cross something off your list.
3. Timeboxing and Time Tracking
If you have too much work to do, you can consider a time management technique known as timeboxing, which can help you get your work time in order.
Basically, with timeboxing, you set a fixed amount of time to finish a specific task and only focus on that. It is not a problem if you do not complete the task in the amount of time you intended at first, but you must set a goal and evaluate if that goal is reached.
A great way to enhance your timeboxing efforts is to combine it with track computer usage software Since track computer usage software is used to measure time on tasks, you can add each timebox as a separate task and keep track of progress in the software.
For more info about timeboxing and how to use it with track computer usage software, make sure you read our Quick Guide to Timeboxing.
Delegation is a huge part of keeping yourself sane while at the same time, maximizing your productivity. However, you may not know how to properly delegate your tasks which stops you from doing it in the first place.
The best way to start is to learn to let go. It is okay not to do everything on your own. Next, you need to establish a prioritization system and only focus on the tasks you can do. For the rest of the tasks, delegate them to someone else that is a better fit.
5. Ask for Help
It is perfectly fine if you do not know everything about your job, because, to tell you a secret, no one does. No matter how experienced you are in a particular field, there is always a chance that something unknown will creep out.
Instead of taking your best guess, ask some of your colleagues. The most successful people are not afraid of asking for help and instead use that opportunity to learn from it. Your peers will appreciate that you are interested in learning something new.
6. Only Do What You Know
Similarly to you taking on too much work, you can also sometimes offer yourself to do something that is out of your field. While to you it may seem that you will be doing a good deed in helping your colleagues, are you sure that you have the needed experience and the knowledge?
Your colleagues will respect you more if you tell them no, then if you mess up a task.
The key to staying on top of your work is taking a stance and not being afraid of saying no. Once you try out some of the techniques we have written about in this post, you will realize that work can be a lot less stressful. Less stressful work days will help you feel more relaxed and productive, helping you to achieve more.