Screen Monitoring Software

Screen Monitoring Software for Enhanced Productivity & Accountability

Foster a more productive and efficient team with privacy-minded screen monitoring.Try the most effective screen recording app for free today.

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Our 130,000+ users at global companies consistently rate us as the best screen monitoring software.

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About Feature

Screen Monitoring that Keeps Your Team Aligned

Keep priorities aligned and focus in the right place with productivity-enhancing screen monitoring software. Capture real-time screenshots, monitor app and website usage, gain team-wide visibility, and more.

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The Most Flexible  Screen Recorder App

No two businesses are alike, that’s why we’ve built a customizable screen monitoring app you can tailor to your exact needs.

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Privacy-Minded Employee Screen Monitoring Software

Enterprise-grade security and customizable privacy controls ensure your team’s sensitive data is always safe.

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Fast, Simple Setup & Use

Insightful’s intuitive dashboard and lightweight screen recording app can be set up in no time with zero disruption to your workflows.

Clearly Understand What Your Team is Working on

Gain complete visibility into your team’s workloads in real-time – from anywhere.

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Accurately Track Time Spent on Projects & Tasks

Effortlessly track time on tasks and projects so you can measure productivity and get more value from your time.

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Used Daily By High-Performing Teams Everywhere

Our 130,000+ users at global companies consistently rate us as the best screen monitoring software.

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Enhance Productivity, Processes & Operational Efficiency

Improve how your team performs daily with a deeper understanding of how every part of your organization operates.

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Foster Team-Wide Accountability & Transparency

Create a culture of accountability and transparency to produce better work outcomes and enable more work flexibility.

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Reviews

Our 1800+ Clients Have a Habit of Saying Nice Things About Us

5/5
Detailed Productivity Insights
remote desktop monitoring system

It’s designed to keep all the critical operations in check and on time. It helps you to remain focused on the growth of the business. It helps you to analyze and optimize the performance and productivity of employees by providing behavioral insights. It allows you to analyze the project costs. It enables you to add multiple tasks and set a timer for each task.

Kaneesa A.
Senior Brand Marketing Manager
Enterprise(> 1000 emp.)
best desktop monitoring software
5/5
Great App for Remote Employee Time Tracking
remote desktop monitoring system

Automated time tracking is great - guys adjusted it for us. Remote employee monitoring - great but I only used it to see what types of apps and websites our employees use. Projects and tasks added significant value for us. Overall it was the only software we tested in this industry that was simple to instal and to use.

Mark E.
Marketing and Advertising
201-500 employees
desktop monitoring tools for windows
5/5
An Essential Tool for Managing Today's Digital Workforce
remote desktop monitoring system

Insightful has revolutionised how we’re able to work remotely and efficiently, and how we are able to manage staff while supervisors are out of the office. Insightful give a real view of how users are using the software assets and has enabled us to re-evaluate software product usage and license management of expensive software.

Andy G.
Civil Engineering
11-50 employees
desktop monitoring tools for windows
10/10
Amazing Software
remote desktop monitoring system

It works great for our remote workforce.

We love the real-time productivity statistics and reporting.

This ability to measure productivity has incentivised the employees to better time manage their day.

Juan V.
Software Engineer
Mid-Market(51-1000 emp.)
best desktop monitoring software
10/10
Superb Productivity Monitoring
remote desktop monitoring system

This is a tool that helps our organization establish transparency of work across team members, team leads & management. We feel the expanding team is more manageable now in a work-from-home / remote mode.

And it’s a nice way to create an accountable ecosystem at work.

Yogesh H.
CEO, Swaran Soft OÜ
Mid-Market(51-1000 emp.)
best desktop monitoring software
5/5
Great Product!!
remote desktop monitoring system

Overall, I feel Insightful has assisted our company in determining what employees are more productive with their time than others.

This software assists managers with creating employee productivity benchmarks based on usage analytics. I love the simplicity of navigating the system.

Marisol P.
Director Human Resources
201-500 employees
employee screen monitoring software
5/5
Truly Insightful Data
remote desktop monitoring system

The ability to easily set up the software and bring the team online using a very user friendly interface has greatly impacted the ability to roll out the software throughout the organization The ability to have a live dashboard and to select screenshots to be taken every hour or the like is great - the ability to choose productivity models to best determine team success is outstanding.

Imran S.
Operations Manager
11-50 employees
employee screen monitoring software
5/5
Great Experience with Insightful
remote desktop monitoring system

We have a really great experience with Insightful. It solved a lot of problems like tardiness, wasting of time, over breaks, and many more. I love how you can see what the employees are opening and how much time they spend on apps. Also, as an outsourcing company, it's one of our selling point to our client that they can monitor the people they hire.

Cliff Ian M.
Deputy General Manager
201-500 employees
employee screen monitoring software
5/5
Excellent Customer Service
remote desktop monitoring system

Customer service is excellent! Also, how they handled onboarding shows how much they care about their customers and service.
The software accurately tracks time and calculates productivity, while other settings can be adjusted to meet customers' needs. There are various functions to add productivity labels for each team.

Assel S.
Operations Support Intern
Mid-Market(51-1000 emp.)
best desktop monitoring software
5/5
Detailed Productivity Insights
remote desktop monitoring system

It’s designed to keep all the critical operations in check and on time. It helps you to remain focused on the growth of the business. It helps you to analyze and optimize the performance and productivity of employees by providing behavioral insights. It allows you to analyze the project costs. It enables you to add multiple tasks and set a timer for each task.

Kaneesa A.
Senior Brand Marketing Manager
Enterprise(> 1000 emp.)
best desktop monitoring software
5/5
Great App for Remote Employee Time Tracking
remote desktop monitoring system

Automated time tracking is great - guys adjusted it for us. Remote employee monitoring - great but I only used it to see what types of apps and websites our employees use. Projects and tasks added significant value for us. Overall it was the only software we tested in this industry that was simple to instal and to use.

Mark E.
Marketing and Advertising
201-500 employees
desktop monitoring tools for windows
5/5
An Essential Tool for Managing Today's Digital Workforce
remote desktop monitoring system

Insightful has revolutionised how we’re able to work remotely and efficiently, and how we are able to manage staff while supervisors are out of the office. Insightful give a real view of how users are using the software assets and has enabled us to re-evaluate software product usage and license management of expensive software.

Andy G.
Civil Engineering
11-50 employees
desktop monitoring tools for windows
10/10
Amazing Software
remote desktop monitoring system

It works great for our remote workforce.

We love the real-time productivity statistics and reporting.

This ability to measure productivity has incentivised the employees to better time manage their day.

Juan V.
Software Engineer
Mid-Market(51-1000 emp.)
best desktop monitoring software
10/10
Superb Productivity Monitoring
remote desktop monitoring system

This is a tool that helps our organization establish transparency of work across team members, team leads & management. We feel the expanding team is more manageable now in a work-from-home / remote mode.

And it’s a nice way to create an accountable ecosystem at work.

Yogesh H.
CEO, Swaran Soft OÜ
Mid-Market(51-1000 emp.)
best desktop monitoring software
5/5
Great Product!!
remote desktop monitoring system

Overall, I feel Insightful has assisted our company in determining what employees are more productive with their time than others.

This software assists managers with creating employee productivity benchmarks based on usage analytics. I love the simplicity of navigating the system.

Marisol P.
Director Human Resources
201-500 employees
employee screen monitoring software
5/5
Truly Insightful Data
remote desktop monitoring system

The ability to easily set up the software and bring the team online using a very user friendly interface has greatly impacted the ability to roll out the software throughout the organization The ability to have a live dashboard and to select screenshots to be taken every hour or the like is great - the ability to choose productivity models to best determine team success is outstanding.

Imran S.
Operations Manager
11-50 employees
employee screen monitoring software
5/5
Great Experience with Insightful
remote desktop monitoring system

We have a really great experience with Insightful. It solved a lot of problems like tardiness, wasting of time, over breaks, and many more. I love how you can see what the employees are opening and how much time they spend on apps. Also, as an outsourcing company, it's one of our selling point to our client that they can monitor the people they hire.

Cliff Ian M.
Deputy General Manager
201-500 employees
employee screen monitoring software
5/5
Excellent Customer Service
remote desktop monitoring system

Customer service is excellent! Also, how they handled onboarding shows how much they care about their customers and service.
The software accurately tracks time and calculates productivity, while other settings can be adjusted to meet customers' needs. There are various functions to add productivity labels for each team.

Assel S.
Operations Support Intern
Mid-Market(51-1000 emp.)
best desktop monitoring software
Start Free TrialBook a Demo
No credit card required
CUSTOMER STORIES

Enjoy Unobstructed Visibility No Matter Where Your Team Works

Whether you are remote, hybrid or in-office, Insightful’s screen monitoring app gives you unmatched visibility into how your team works.

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How Greater Accountability Drove a 20% Increase in Sales for Farmers Insurance

Read The Full Story

When we started using Insightful, productivity at its highest was about 70-80%. Right now we’re at 92%!

Brett Vance,
Farmers Insurance
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Read The Full Story
Security

Backed by the Gold Standard in Security

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Multi-Certificate Security

Insightful data is AICPA SOC 2, ISO 27001 and GDPR compliant to protect against damaging data breaches.

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Dual Data Encryption

Data is fully encrypted at rest with AES-256 and in transit via HTTPS, SSL, TLS 1.2 to deliver the most secure screen recording app.

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On-Premise or in the Cloud

Secure your sensitive data via on-premise installation on your network or private cloud, secured by an advanced hashing algorithm.

Insightful

Choose the Best Screen Recording Software for You

There’s no getting around it: Screen recording apps are a must-have in today’s increasingly remote work environments. But not all screen recording software is equal.

At Insightful, we take a different approach to screen monitoring software. Instead of simply capturing what happens on your employees’ devices, our screen recording app forms a more detailed picture of team performance. It clearly tells you what your team is working on, what makes them productive, and supports their wellbeing.

So, if you’re searching for a complete, easy-to-use and flexible app to screen record, then Insightful is just what you need.

Start Free Trial
No credit card required
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Awards and Recognition

An award-winning software. Loved by customers.

g2 leader
best usability g2small business leader g2best relationship g2momentum leader g2highest user adoption g2high performer enterprise ge 2022highest user adoption g2best results g2most implementable g2best est roi g2g2 users most likely to recommedhigh performer mid-marketeasiest admin g2highest user adoption g2easiest setup g2high performer enterprise g2g2 best resultsg2 users most likely to recommendhigh performer europe g2high performer asia g2high performer india g2high performer asia g2high performer asia g2best usability g2small business leader g2best relationship g2momentum leader g2highest user adoption g2high performer small business g2highest user adoption g2best results g2most implementable g2best est roi g2g2 users most likely to recommedhigh performer mid-marketeasiest admin g2highest user adoption g2easiest setup g2high performer enterprise g2g2 best resultsg2 users most likely to recommendhigh performer europe g2high performer asia g2high performer india g2high performer asia g2high performer asia g2
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TOP RATED SOFTWARE

Loved by customers all around the world

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4.8/5
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4.8/5
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4.8/5
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4.8/5

What is Employee Screen Monitoring Software?

Employee screen monitoring software, also called desktop monitoring, allows you to do just that - monitor the screen activity on the desktop of your employees’ company device. Screen monitoring is a feature of many employee monitoring solutions that allows you to check in on your teams anytime, anywhere by capturing screenshots or screen recordings.

Typically, screen recordings or screenshots can be discreetly captured live in real-time or configured to be captured at particular intervals (every hour, every 15 min, etc.). This data is then saved in the cloud, where it can be viewed or deleted by the admin. This stored data is instrumental when you need to pull up a timestamped screenshot or recording from a particular time, for example, to verify time tracking with screenshots.

Why Is a Screen Recording App Necessary for Modern Management?

As workforces around the world become more flexible about when and where they work, communication has become more asynchronous. Collaboration often takes place across different shifts, even different time zones, requiring teams to adapt to new ways of communication.

In this context, screenshots and recordings are used often to easily capture visual information useful for quick and effective asynchronous communication among colleagues. Missed meetings, training, how-tos, and visual feedback are often captured using screen recording apps or screen grab tools.

So why should it be any different for managers? It’s not. In fact, screen recording apps for employee desktop monitoring help take the guesswork out of asynchronous management. You can’t be everywhere at once, especially if your team works varying schedules. The ability to capture live or scheduled screenshots or recordings can offer quick, undisruptive insight into their workflows - so you can stay in sync with your team.

How Do I Choose the Best Desktop Monitoring Software for My Teams?

Now that you’ve already made the decision to look further into desktop monitoring, how do you choose the best screen recording software for your workforce?

To get started, you’ll probably have a few questions:

What causes employee burnout?
  • What features do I need?
  • Lack of labor regulation
  • Unbalanced workloads
  • Poor work-life balance
  • Lack of employee engagement / over engagement
  • Traumatic current events
  • Economic insecurity
  • Toxic work environments
  • Lack of support
  • Poor leadership

Don’t fret. In this guide we will answer all of your questions surrounding desktop monitoring software so you can find the perfect fit for you and your business. 

Who’s at Risk of Workplace Burnout?

Many of the causes of burnout are connected, and the more causes an employee faces, the greater their risk of burnout. Though any employee in any position or any industry can experience burnout in the workplace,  some are at a substantially higher risk than others.

What factors of burnout increase an individual’s risk?
  • Positions closely tied to the company’s mission, such as CEOs, leadership positions, and the self-employed
  • Employees from countries with less labor regulation and cultures that lead to  burnout culture in the workplace,  like Japan, The United States, South Korea, China, and Turkey
  • High-stakes industries with enormous consequences for mistakes, such as the legal field or healthcare industry
  • High-stress positions where personal safety and the safety of others are a concern, such as firefighters, police, military personnel, doctors, nurses, etc.
  • Purpose-driven industries such as healthcare, non-profits, and small businesses
  • Individuals who have PTSD as a result of a traumatic life experience
  • Employees with little to no workplace autonomy
  • Public sector employees
  • Career shift workers

Symptoms of Workplace Burnout

Each element of burnout feeds into and reinforces the others. It is difficult to be engaged when we are exhausted, and exhaustion undermines effectiveness, hurting morale. Poor morale damages relationships and the ability to cooperate and collaborate. The symptoms associated with burnout can quickly lead to a domino effect and compound. Burnout in the workplace will then spread to other areas of an affected employee’s life, resulting in disengagement not only from work but also from friends and family.

causes of burnout
What are the symptoms of employee burnout?
  • Feelings of frustration and irritability
  • Feelings of uselessness, emptiness, and pessimism
  • Physical, mental, and emotional exhaustion
  • Loss of motivation and enthusiasm
  • Thoughts of resignation
  • Poor relationships with colleagues, friends, and family members
  • Poor sleep habits and increased absenteeism
  • Sensitivity to feedback and low self-esteem
  • Increased mistakes and indecisiveness
  • Anxiety and depression

As you can see, aside from exhaustion, many of the initial employee burnout symptoms are mental or emotional symptoms. In fact, many of the same symptoms of depression are also signs of employee burnout. However, chronic burnout symptoms can develop over time and lead to other major health problems, which is why it’s vital to identify burnout warning signs early on.

emotional exhaustion
Chronic burnout symptoms can lead to:
  • Alcohol or substance misuse
  • Heart disease
  • High blood pressure
  • Type 2 diabetes
  • Weakened immune system
  • Clinical anxiety/ depression

Effects of Employee Burnout

For the individuals affected, the effects of employee burnout reverberate throughout their relationships, their workplace, and their community. Burnout never affects just one person. When a single employee is experiencing burnout, the symptoms will change how they interact with their family, friends, and colleagues. Some of the symptoms can be “contagious,” with disaffection spreading amongst an afflicted employee’s family, close friends, and colleagues.

Worse yet, burnout can affect a family for generations to come, leading to mental health issues that can manifest differently from generation to generation. Promptly dealing with employee burnout within a family can help prevent these cascading effects.

For employers, workplace burnout can wreak havoc on a workforce and business, which is why employers need to be 100% committed to burnout management and prevention. Burnout in the workplace can cost employers time and money, and damage the employer’s brand, reputation, and culture.

Employee burnout is bad for your bottom line too. Mental health has substantial economic consequences at the employer and national levels. Research shows that companies without systems to support employee wellbeing have poor employee retention rates, lower productivity, and higher healthcare costs. Workplace stress is estimated to cost the US economy more than $500 billion each year; the cost of employee burnout is staggering.

Identifying Workplace Burnout

How can employers identify a potentially chronic problem with burnout in the workplace? Of course, some signs of burnout can be normal when isolated and temporary. But certain trends by an individual employee or even your entire workforce can point to a potentially major problem.

What workplace trends are signs of employee burnout?
  • Increased absenteeism
  • Increased mistakes
  • Increased healthcare costs
  • Indecisiveness
  • Increased turnover
  • Disengagement
  • Deteriorating relationships
  • Poor communication
employee mental health

How to Prevent Burnout in the Workplace

Who is to blame for staff burnout? The answer is simple – everyone. Preventing employee burnout is a collective responsibility that requires attentiveness on behalf of the employer, individual, and society. We all have to do our part. If we don’t actively insist on protecting employee mental health and attempt to maintain a healthier work environment, we are part of the problem.

In locations where the local culture and government regulation provide a rich breeding ground for burnout in the workplace, companies take on the brunt of the responsibility for ensuring their workforces have a healthy environment to work.

Employee burnout prevention is essential; a healthy workforce requires a long-term commitment. Employers can’t just throw perks, titles, or money at the problem.
The first step is to remove mental health stigma in the workplace and bring the issue of workers’ burnout into the light where it can be properly addressed.  Experts find that 60% of those with a mental illness do not seek treatment, and 20% of those do not take advantage of mental health services at work out of fear it will hurt their careers.

The fact is, the old method of compartmentalizing our professional and personal lives has rapidly deteriorated since the pandemic. We cannot expect employees and co-workers to thrive professionally when they are struggling personally. Proper burnout management requires a holistic approach to well-being that demands that we be attentive to the needs of the whole person.

How can employers help prevent burnout in the workplace?
  • Provide ample vacation time. Offer paid mental health days, mandatory vacation days, and ample maternity and paternity leave.
  • Consider the disparate impact of burnout on certain employees, such as working mothers and single parents, and how to better accommodate their needs.
  • Utilize leadership by investing in education on how to prevent burnout and burnout management which can be implemented to avert team burnout. Management burnout should also be a focus for employers.
  • Prioritize engagement and wellbeing. With proper engagement, communication channels, and opportunities for employees to give actionable feedback - burnout in the workplace can be identified and mitigated before it negatively impacts the employee, their job, or the company.
  • Provide flexibility for your workforce and capitalize on the benefits of well-managed remote and hybrid work.
  • Prioritize work-life balance. Managers’ decision-making needs to be in tune with employees' well-being while fostering work schedules that support productivity and work-life integration.
  • Foster a vibrant company culture to help prevent the development of a burnout culture and keep employees engaged around a unified purpose to motivate and drive the workforce.  A sense of “belonging” in the company can make a big difference.
  • Reduce unnecessary meetings and ensure all managers have a proper span of control to manage their teams’ workloads effectively. Manager burnout is common and should also be addressed.
  • Offer physical and mental health benefits in the form of insurance, perks, coaching, therapy, and other human resources programs and initiatives.
  • Create a high-performance KPI culture over a micromanaged “hustle” culture.
  • Create or collaborate with volunteer or charitable programs that boost employees’ sense of purpose.
  • Advocate for healthier work environments and habits as part of your brand. Set an example for competitors.
  • Use productivity monitoring and other tools to help stop burnout before it starts.
burnout prevention

Tools for Preventing Employee Burnout

There are tools available that can help employers prevent, identify, and mitigate burnout. Software that helps support employee well-being can be a big help in ensuring your workforce stays healthy.  Communication tools and surveying apps can help boost engagement and encourage 2-way feedback so employers can identify employee discontent and possible burnout signs early.

Software to monitor employees’ productivity, performance, and time and attendance are great tools for keeping tabs on the health and vitality of your workforce. Employee monitoring software like Insightful identifies individual and workforce trends that can lead to burnout and offers actionable insights that can help you prevent burnout before it starts.

Employee monitoring software offers:
  • Visibility into employee workloads and workflow allows managers to make adjustments to ensure a proper span of control and stable work-life balance.
  • Insights into employee productivity and how employees use their time can highlight whether employees are properly engaged.
  • Time and attendance data shows if employees are working too long hours.
  • Collective features support a robust company culture by enabling remote and hybrid work and providing more autonomy, independence, flexibility, and trust to your workforce.
job burnout

Recovering from Workplace Burnout

During and after an employee experiences burnout, they will require support from those around them to recover. If the employee is aware of the problem, they may approach their employer themselves to find a solution; however, many may not due to the lingering stigma surrounding mental health in the workplace. After all, surveys suggest that 40% of workers think burnout is an inevitable part of success. It’s for this reason that it’s so important that employers learn to identify and learn how to prevent employee burnout.

The first step is to address how the employee is using their time and energy and to craft a solution that will provide them with the proper work-life balance to recover. This may mean taking vacation time, switching to a more flexible work schedule, or offering flexible work environments. Burnt-out employees can benefit significantly from taking some time off before returning to work.

Offer internal or external mental health perks and well-being services to employees experiencing burnout in the workplace. When it comes to burnout management, something as simple as coaching sessions to help the employee better manage their time and energy could be highly beneficial. This will equip employees with the know-how to prevent burnout at work by being more attentive to their own habits.

Of course, managing burnout in the workplace effectively requires employers to learn to identify the symptoms and patterns of burnout. Recognizing burnout in employees and taking preventative measures before it escalates is key. Recovery from burnout begins with offering solutions that should have ideally already been woven into the working environment.

One employee suffering from burnout can quickly lead to corporate burnout on a larger scale in your workforce. It’s essential to mitigate the problem not just at the individual level but for the whole organization. Consider launching a burnout awareness campaign as part of your organizational strategy to educate your workforce on how to avoid burnout at work and nip burnout in the bud.

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