Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

For government organizations, deciding how to best use taxpayer money is a central priority. 

With millions of eyes on every move they make and a vested interest in how the public’s hard-earned money is spent, there is a great deal of pressure to improve processes and operational efficiency.

But how can governments use work tracking tools to boost efficiency?

What the Data Reveals About Government Efficiency

To determine whether there is a true correlation between improved efficiency and saving taxpayer money, let’s take a look at some of the numbers from the Government Accountability Office (GOA) 2022 report:

  • Since the GOA started annual reports 12 years ago, the US government has gained $552 billion as a result of savings and increased revenue from suggested actions.
  • The IRS could save more than $20 million through better management of refund payments and improved services.
  • The Department of Health and Human Services saved $140 billion by changing processes.

All this is to say: by taking actions designed for employee performance optimization, government agencies can save huge sums of taxpayer money.

With that in mind, let’s turn our attention to the use of work from home monitoring tools and how they could potentially be used to increase taxpayer savings.

How Workforce Analytics Supports Operational Efficiency

Insightful, the best employee monitor software for privacy, can provide government agencies with the tools needed to empower teams and employees and encourage optimal performance. When you know how employees spend their time, and establish metrics to measure team performance, you can take action to create more efficient workflows.

Here are some of the main computer surveillance features you can leverage to optimize operational efficiency:

Individual and Team Efficiency

Knowing how productive your workforce is by monitoring employee internet usage will only help if you can pinpoint what that means on a granular level. 

By monitoring performance in the workplace, do you know which teams and individuals are top performers and are spending their time wisely?

On the other hand, do you know which teams and individuals may be underperforming or spending more time idle? 

With a tool like Insightful, you can monitor employees computer activity and answer these questions with a glance at the real-time data reports.

Here’s how:

  • Automatically track time - gauge daily, weekly, and monthly output as a result of hours spent engaged in work-related activities. 

  • Identify key productivity trends - Evaluate productivity on a timeline and measure it against expectations so you can see what factors may be influencing employee and team-based productivity.

  • Track app usage - Analyze how much employees and teams rely on certain apps, and whether this has a significant impact on overall output or whether some are unproductive time sinks.

Benchmarks for Productivity

There are two factors that determine how well a company is performing: efficiency and productivity.

Efficiency - Using the least resources to get work done

Productivity - A metric which indicates overall output

While efficiency is all about how you can cut corners and refine processes to save time and resources, productivity is about how much you can accomplish in a day.

By establishing benchmarks for productivity, you can challenge your teams and employees to hit tangible goals regarding output. Be it the amount of blog posts written, goals set, or cases reviewed, having productivity benchmarks can set the standard in your government agency.

When you use a tool like Insightful, you can increase the positive impact of these benchmarks through data transparency. As Forbes top employee monitoring tool for privacy, Insightful is an excellent option for sharing data with employees and yielding the following benefits:

  • Accountability - Granting employees access to their time data breeds greater accountability as they become aware of their input and performance.

  • Motivation - Motivation can be hard to come by when you have no indicators of how well you’re doing, and whether your actions are leading to positive results. With Insightful you can overcome this hurdle and encourage employees to derive motivation in improving their productivity.

  • Integration - When employees can see how they’re performing, and you have that level of transparency, it can create trust by letting them know that their performance and growth within the company is in their hands.

With productivity benchmarks you can also identify outliers and top performers, which can help you single out employees for career growth opportunities or performance appraisals.

Optimized Workflows

If you want to increase workplace efficiency, individual and team workflows are great areas to focus on.

How your employees work is just as important as what they work on and how much they work.

Here are some of the ways you can audit and optimize workflows in your agency:

  • Identify skill gaps - Skill gaps can throw teams off course and let you know where you need to focus your training resources or hiring strategy. If you find that certain projects take longer for some teams, then you can proactively seek ways to bridge the skill gaps and speed up workflows.

  • Track app usage - By tracking app and website usage with Insightful, you’re able to see which tools are essential for effective workflows and which result in more work about work than meaningful progress.

  • Build individual awareness - When you share data with your employees, you can create a sense of individual awareness. This level of transparency allows employees to find ways of optimizing their own workflows for a more seamless experience.

How to Bring it All Together

While every suggestion in this guide can be implemented separately to see what impact it has on efficiency and productivity, sometimes a holistic approach is the best way forward.

When you use a workforce analytics platform like Insightful, you can bring all of these tools and systems together in one place.

You can monitor productivity and efficiency, set benchmarks, and identify key trends. By sifting through the data in real-time and using monthly reports, it becomes easier to be proactive and identify what each team and individual needs before issues arise that lead to lost productivity.

Using software like Insightful is a reliable way to keep track of everything that makes your agency tick and make efficiency-enhancing adjustments as you go.

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