Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

As more and more teams move to remote work, virtual meetings have become an essential part of daily business operations. 

‍

Microsoft Teams is one of the most popular tools for conducting virtual meetings, with many organizations using it to facilitate collaboration and communication. 

‍

However, scheduling a Teams meeting can be a bit of a challenge, especially if you're new to the platform. 

‍

In this blog, we'll explore some tips and best practices for scheduling a Teams meeting to ensure that it runs smoothly and efficiently and how Insightful’s work from home management software can help.

‍

How to Schedule Meeting in Microsoft Teams

‍

Tip 1: Use the Teams Calendar

‍

The easiest way to schedule a Teams meeting is to use the Teams calendar. This feature allows you to see your schedule and schedule a meeting directly from Teams. 

‍

To schedule a meeting, simply select the "New meeting" button in the calendar tab, fill in the details of your meeting, and send out the invitations to your attendees. This is a great option if you're already familiar with Teams and want a quick and easy way to schedule a meeting.

‍

Tip 2: Use the Teams Meeting Add-in for Outlook

‍

If you prefer to use Outlook to manage your calendar, you can still schedule Teams meetings from within Outlook using the Teams meeting add-in. This add-in allows you to schedule a Teams meeting from within the Outlook calendar by clicking the "New Teams Meeting" button. 

‍

From there, you can add the details of your meeting, select your attendees, and send out the invitations. This is a great option if you're already using Outlook and want to keep all of your scheduling in one place.

‍

Tip 3: Use the "Meet Now" Feature

‍

If you need to schedule an impromptu meeting, the "Meet Now" feature in Teams is a great option. This feature allows you to start a meeting right away without having to schedule it in advance. 

‍

To use this feature, simply click the "Meet Now" button in the Teams channel or chat where you want to host the meeting. From there, you can invite attendees and start the meeting.

‍

Tip 4: Set a Clear Agenda and Goals for the Meeting

‍

To ensure that your Teams meeting runs smoothly and efficiently, it's important to set a clear agenda and goals for the meeting. This will help keep the meeting focused and ensure that all attendees know what is expected of them. 

‍

When scheduling the meeting, be sure to include the agenda and goals in the meeting invitation so that everyone is on the same page.

‍

Tip 5: Use Video and Screen Sharing to Enhance the Meeting Experience

‍

One of the benefits of using Teams for virtual meetings is the ability to use video and screen sharing to enhance the meeting experience. This can help keep attendees engaged and ensure that everyone is on the same page. 

‍

When scheduling the meeting, be sure to include any instructions or guidelines for using video and screen sharing so that everyone is prepared.

‍

How to Use Teams for More Complex Meeting Types

‍

While Teams meetings are great for small to medium-sized meetings, the platform can also be used for more complex meeting types, such as webinars or large-scale virtual events. Here are some tips on how to use Teams for these types of meetings:

‍

  • Customize Your Meeting Settings: Customizing your meeting settings, such as allowing attendees to join without a video or mute participants on entry, can help ensure that your meeting runs smoothly.

‍

  • Use Breakout Rooms: For larger meetings, consider using breakout rooms to divide attendees into smaller groups for more focused discussions.

‍

  • Use External Tools: For webinars or large-scale virtual events, consider using external tools, such as live streaming platforms or event management software, to enhance the attendee experience.

‍

Best Practices for Facilitating Virtual Meetings

‍

Effective virtual meetings require more than just a reliable platform. Here are some best practices for facilitating virtual meetings:

‍

  • Encourage Participation: Virtual meetings can feel impersonal, so it's important to encourage participation and engagement from all attendees. Consider using icebreakers, breakout sessions, or other interactive activities to keep attendees engaged.

‍

  • Manage Time Effectively: Virtual meetings can easily run over time, so it's important to manage time effectively. Consider setting a clear agenda with specific time limits for each agenda item.

‍

  • Assign Roles: Assigning specific roles, such as a facilitator or timekeeper, can help keep the meeting on track and ensure that everyone has a clear understanding of their responsibilities.

‍

  • Follow Up After the Meeting: Following up with attendees after the meeting can help reinforce key points and ensure that everyone is on the same page.

‍

Best Practices for Securing Virtual Meetings

‍

Virtual meetings can present security risks, especially if sensitive information is being discussed. Here are some best practices for securing virtual meetings:

‍

  • Use Passwords: Enabling passwords for your virtual meetings can help prevent unauthorized access and ensure that only invited attendees are able to join.

‍

  • Use Waiting Rooms: Waiting rooms allow the host to manually admit attendees to the meeting, providing an added layer of security.

‍

  • Avoid Sharing Sensitive Information: Whenever possible, avoid sharing sensitive information during virtual meetings. Consider using other communication channels, such as encrypted messaging platforms, for sensitive discussions.

‍

By following these best practices, you can ensure that your Teams meetings are effective, efficient, and secure.

‍

Use Insightful to Optimize Virtual Communication 

‍

Insightful's software for monitoring remote employees provides valuable insights into employee engagement, attendance, and participation during virtual meetings, allowing managers to identify areas for improvement and optimize their team's virtual communication strategies. 

‍

By leveraging the power of software that monitors remote workers, businesses can ensure that their virtual meetings are effective and efficient, ultimately leading to improved collaboration, productivity, and success.

‍

‍

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Employee Monitoring

How to Schedule a Teams Meeting: Tips and Best Practices

Written by
Kendra Gaffin
Published on
April 13, 2023

As more and more teams move to remote work, virtual meetings have become an essential part of daily business operations. 

‍

Microsoft Teams is one of the most popular tools for conducting virtual meetings, with many organizations using it to facilitate collaboration and communication. 

‍

However, scheduling a Teams meeting can be a bit of a challenge, especially if you're new to the platform. 

‍

In this blog, we'll explore some tips and best practices for scheduling a Teams meeting to ensure that it runs smoothly and efficiently and how Insightful’s work from home management software can help.

‍

How to Schedule Meeting in Microsoft Teams

‍

Tip 1: Use the Teams Calendar

‍

The easiest way to schedule a Teams meeting is to use the Teams calendar. This feature allows you to see your schedule and schedule a meeting directly from Teams. 

‍

To schedule a meeting, simply select the "New meeting" button in the calendar tab, fill in the details of your meeting, and send out the invitations to your attendees. This is a great option if you're already familiar with Teams and want a quick and easy way to schedule a meeting.

‍

Tip 2: Use the Teams Meeting Add-in for Outlook

‍

If you prefer to use Outlook to manage your calendar, you can still schedule Teams meetings from within Outlook using the Teams meeting add-in. This add-in allows you to schedule a Teams meeting from within the Outlook calendar by clicking the "New Teams Meeting" button. 

‍

From there, you can add the details of your meeting, select your attendees, and send out the invitations. This is a great option if you're already using Outlook and want to keep all of your scheduling in one place.

‍

Tip 3: Use the "Meet Now" Feature

‍

If you need to schedule an impromptu meeting, the "Meet Now" feature in Teams is a great option. This feature allows you to start a meeting right away without having to schedule it in advance. 

‍

To use this feature, simply click the "Meet Now" button in the Teams channel or chat where you want to host the meeting. From there, you can invite attendees and start the meeting.

‍

Tip 4: Set a Clear Agenda and Goals for the Meeting

‍

To ensure that your Teams meeting runs smoothly and efficiently, it's important to set a clear agenda and goals for the meeting. This will help keep the meeting focused and ensure that all attendees know what is expected of them. 

‍

When scheduling the meeting, be sure to include the agenda and goals in the meeting invitation so that everyone is on the same page.

‍

Tip 5: Use Video and Screen Sharing to Enhance the Meeting Experience

‍

One of the benefits of using Teams for virtual meetings is the ability to use video and screen sharing to enhance the meeting experience. This can help keep attendees engaged and ensure that everyone is on the same page. 

‍

When scheduling the meeting, be sure to include any instructions or guidelines for using video and screen sharing so that everyone is prepared.

‍

How to Use Teams for More Complex Meeting Types

‍

While Teams meetings are great for small to medium-sized meetings, the platform can also be used for more complex meeting types, such as webinars or large-scale virtual events. Here are some tips on how to use Teams for these types of meetings:

‍

  • Customize Your Meeting Settings: Customizing your meeting settings, such as allowing attendees to join without a video or mute participants on entry, can help ensure that your meeting runs smoothly.

‍

  • Use Breakout Rooms: For larger meetings, consider using breakout rooms to divide attendees into smaller groups for more focused discussions.

‍

  • Use External Tools: For webinars or large-scale virtual events, consider using external tools, such as live streaming platforms or event management software, to enhance the attendee experience.

‍

Best Practices for Facilitating Virtual Meetings

‍

Effective virtual meetings require more than just a reliable platform. Here are some best practices for facilitating virtual meetings:

‍

  • Encourage Participation: Virtual meetings can feel impersonal, so it's important to encourage participation and engagement from all attendees. Consider using icebreakers, breakout sessions, or other interactive activities to keep attendees engaged.

‍

  • Manage Time Effectively: Virtual meetings can easily run over time, so it's important to manage time effectively. Consider setting a clear agenda with specific time limits for each agenda item.

‍

  • Assign Roles: Assigning specific roles, such as a facilitator or timekeeper, can help keep the meeting on track and ensure that everyone has a clear understanding of their responsibilities.

‍

  • Follow Up After the Meeting: Following up with attendees after the meeting can help reinforce key points and ensure that everyone is on the same page.

‍

Best Practices for Securing Virtual Meetings

‍

Virtual meetings can present security risks, especially if sensitive information is being discussed. Here are some best practices for securing virtual meetings:

‍

  • Use Passwords: Enabling passwords for your virtual meetings can help prevent unauthorized access and ensure that only invited attendees are able to join.

‍

  • Use Waiting Rooms: Waiting rooms allow the host to manually admit attendees to the meeting, providing an added layer of security.

‍

  • Avoid Sharing Sensitive Information: Whenever possible, avoid sharing sensitive information during virtual meetings. Consider using other communication channels, such as encrypted messaging platforms, for sensitive discussions.

‍

By following these best practices, you can ensure that your Teams meetings are effective, efficient, and secure.

‍

Use Insightful to Optimize Virtual Communication 

‍

Insightful's software for monitoring remote employees provides valuable insights into employee engagement, attendance, and participation during virtual meetings, allowing managers to identify areas for improvement and optimize their team's virtual communication strategies. 

‍

By leveraging the power of software that monitors remote workers, businesses can ensure that their virtual meetings are effective and efficient, ultimately leading to improved collaboration, productivity, and success.

‍

‍