Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

In the health industry, every second counts. 

Each minute that passes could literally spell the difference between life or death, so there’s no room for error and no time for delays.

Unfortunately though there are some time-consuming processes in the clinical environment that can be a drain on company resources. You need to remedy the sticking points and bottlenecks within these processes to streamline day-to-day operations.

In this guide, we’ll explore how you can use data from employee monitoring software to stay on top of employee-patient interactions and supercharge your systems for optimal efficiency. Plus, we’ll use the patient pre-admission process as a micro example of how you can optimize interactions on a macro level.

The Patient Pre-admission Process

For healthcare institutions, the patient pre-admission process can be a money and time sink. The process, when it requires manual data entry on the patients’ part, is slow and cumbersome, and could be costing you valuable seconds and minutes.

In the average pre-admission process, patients are obliged to fill out the following information:

  •  Personal and contact information
  •  Health history 
  •  Health insurance coverage

Each of these points can cause confusion and require the patient to trawl through emails, personal documents, and more to find the necessary information. This contributes to the time-consuming nature of the pre-admission process, and to the headache of senior management at health institutions.

So what’s the solution?

For many health institutions, an agile approach is best for overcoming the challenges presented by manual information entry and patient pre-admission. A reluctance to adapt to new technology and software can exacerbate the issue, so it’s important to keep an open mind.

Pre-registration is one solution that works, as it puts the task of entering patient information into the hands of health workers. This pre-registration process can be carried out over the phone, in-person, or online to save time. 

However, assuming the responsibility for this data entry task only works if you have a dedicated team working around the clock. When this is the case, how can you be sure that the work is being done as efficiently as possible?

The Data-driven Software Solution 

While pre-registration is certainly a viable solution to the problem of slow patient pre-admission, it could still be refined for greater efficiency.

In the modern age, data drives progress. If you aren’t relying on data to make important business decisions, then you’ll likely miss the mark with new initiatives and marketing campaigns.

There’s a clear way to bring data to this common problem in healthcare institutions, and it comes in the form of employees time tracking software. This type of time tracking software for employees is designed to provide you with a thorough overview of how productive your employees are, based on the critical metric of time.

An employee hour tracker tool like Insightful can transform the way you collect and use data at every level of your organization. 

Time Analysis

The first way using an online time tracking for employees can help you refine your pre-registration process is through the collection of time data.

Employee timekeeping software provides you with a general overview of how your employees spend their time during work hours, as well as individual breakdowns. You can use this information to identify idle time and productive time.

Time data allows you to spot trends before they become a major issue. For example, if you find that one employee consistently experiences a productivity slump around 11am, then you can set up a meeting to discuss the issue. Perhaps the reduced productivity is down to a technical issue, but maybe it’s related to employee wellbeing or burnout.

When you call a meeting based on time data, you can get to the bottom of the issue with the individual in question. That way, you can address it accordingly, whether that means offering a flexible work schedule or social support.

Performance Evaluation

Employees time tracking software can also provide key insights into individual and team performance.

Performance appraisals are a necessary part of any business, as they allow you to take stock of how an employee is coping with the work on their plate. In the healthcare industry, stress and burnout are more likely than in other industries, so it’s important to check-in regularly with employees.

Employee time management software can inform your performance reviews, and allow you to make any necessary changes. For example, an agile organization might introduce personalized training initiatives to bolster the skillsets of their employees according to their individual strengths.

Bottleneck Identification

With any process, there’s the potential for bottlenecks to disrupt progress and throw you off track.

When it comes to the pre-registration process, the bottleneck could be the effective collection of patient information. If you rely on phone calls, missed calls could slow down your efforts. If you rely on in-person meetings, a cancellation or late arrival can delay proceedings.

You can use this information gathered from an employee hour tracker tool to develop innovative solutions. 

Perhaps the solution is to develop a mobile app that streamlines the process of pre-registration for both healthcare workers and patients. The creation of an app can simplify the process of entering data, and make it possible for either patient or employee to tackle the task. This will minimize the risks of time-consuming bottlenecks.

Though, of course, even with an innovative solution like a mobile app, you’ll still need employees time tracking software to better understand how efficient it is. Having access to time manager software data opens the door to data-driven decision-making; a cornerstone of any agile enterprise.

Final Thoughts: How Healthcare Institutions Can Optimize Employee-Patient Interactions

You can’t create exceptional workflows and processes in your healthcare institution without leaning on relevant data insights. Employee time management systems let you take control of your data, and track time effectively.

Data management and visualization is key for establishing what bottlenecks could be preventing your business from running optimally. Employee hour tracker software can make the difference between slow pre-admission and rapid pre-registration.

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