Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Compliance and security traditionally comes at the cost of usability – but new approaches are challenging the status quo.

Almost every business has digitally transformed its operations as a result of the global pandemic, with different degrees of success. 


Some used digital transformation to improve workplace productivity and performance. Others focused on optimizing the customer experience. And others still radically upgraded their business’ value proposition in order to meet new demands.


However,  many  of these transformative initiatives had to be implemented quickly, with time only for passing  concern for the long-term ripple effects they might cause. Now that the post-pandemic economy is beginning to stabilize, business leaders are looking for what they might have missed amidst the rapid shift.


Digital transformation often leads to significant challenges balancing speed, safety, and privacy protection. Many of today’s businesses and enterprises face compliance challenges that originate from hastily made pandemic work policies.

The Era of Data Protection and Privacy is Here

Data privacy has never been more relevant than it is today. Today’s hyper-connected digital workplace has created numerous opportunities for the exploitation of sensitive data, prompting a pressing need for regulation. Monitoring software for employees has a major role to play in this environment.


Business leaders and employees alike are increasingly aware of headline-making data breaches and cyberattacks. New privacy laws and regulations are putting organizations under pressure to change their tried-and-true work habits to accommodate the risks of non-compliance.


Some companies – and individuals within companies – may see data privacy regulation as unnecessary red tape. It’s a rigid set of rules that gets in the way of simply doing business as quickly and transparently as possible.


But if that business exposes sensitive information to unauthorized third parties, or uses customer data in a non-compliant way, the company will suffer. It’s not even because of regulatory fines, although they can be significant. Customers have repeatedly and overwhelmingly demonstrated their preference for privacy-oriented organizations.

Practicing Privacy Doesn’t Have to Slow Business Down

For a business that implemented remote work at the start of the pandemic and is now looking for ways to ensure data privacy compliance moving forward, the task may seem daunting. You already collect, store, and use personal data from employees and customers. How can you change the way things work without impacting business?


Leveraging emerging technologies is one of the best solutions for this problem. A new, tech-enabled approach to regulatory compliance is quickly gaining traction with business leaders and enterprise executives alike.


RegTech – as it is called – uses the software-as-a-service model to manage regulatory compliance without slowing down business. This reduces the amount of stress organizations put on their in-house IT teams while ensuring compliance goals are met. 


As a result, organizations free up valuable IT resources for achieving strategic goals. Solutions like employee task tracking software offset the burden of regulatory compliance and streamline their processes so that business runs faster, not slower.

Using RegTech and Employee Management Software

This approach is informed by multiple technologies working in tandem. RegTech solutions use software to meet the demands of specific industries. But compliance management is not purely a software issue. It’s a company-wide process that starts from four places:


  • Onboarding - Security and privacy need to be part of the employee onboarding process from the very beginning. New employees need training in order to understand how your company views data privacy and security, and the role they play in ensuring compliance goals are met.
  • Monitoring - In order to ensure compliance, you need a solution for monitoring employees in the workplace. This gives you the ability to generate valuable data about how employees interact with customer data and how they process data during their daily work.
  • Detection - Your employee activity monitor software should also double as a warning system for data privacy. Investing in high-quality analytics software will help you detect data breaches and privacy violations in real-time, minimizing the cost of non-compliance.
  • Reporting - If you use the right monitoring software for employees, you will be able to generate easily auditable reports with detailed logs. These form the core of your compliance initiatives, and being able to generate them in real-time ensures your organization is always prepared to demonstrate compliance.


Depending on the size or your organization and the complexity of its processes, you may approach each of these four steps in a different way. 


For example, large enterprises with thousands of employees may implement artificial intelligence (AI) solutions to identify patterns in employee internet monitoring data. Even a large team of human compliance experts would not be able to perform this task without some kind of automated help – the volume of data is simply too large.


On the other hand, a small business could very well implement a simpler employee tracking app solution. If the business does not regularly deal in large volumes of sensitive data, its employee activity monitor logs will often be enough to demonstrate data privacy compliance.

Data Privacy Demands a New Approach

By augmenting your data privacy compliance with a trusted technology vendor, you can ensure your customers’ data is handled securely through every company process. Deploying the right monitoring software for employees enables business agility without putting data privacy at risk.


This approach is not the only way to ensure data privacy, but it is the most balanced one. Cybersecurity and data privacy experts traditionally maintain that there is an inherent tradeoff between security and usability. Until very recently, it was widely accepted that  new security technology forced users to compromise on process speed and efficiency.


As new technology enters the enterprise space, the gap between security and speed is closing. Software developers and vendors are building compliance into the solutions they offer to business clients. It has become front of mind, in demand and a valuable selling proposition.


Leaders can no longer think of compliance as an isolated process. It’s becoming a consideration built into the architecture of the business itself. Every operation and employee role has a compliance element that is distinct and unique.

The No-Compromise Approach to Data Privacy

Unfortunately, eliminating every old, unsecured technology being used in the modern workplace is not feasible. Employees will send emails, write SMS messages, and reuse passwords. But your organization’s security and compliance depends on being able to catch and correct unsafe events when they occur.


Organizations that take a proactive approach to tech-enabled regulatory compliance have a far better chance of preventing dangerous data breaches and staying compliant with increasingly onerous privacy regulation . Your  employee activity monitor plays a critical role helping you identify and mitigate the risks of non-compliance while generating detailed audit logs -- and does so without you having to compromise on speed.


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