Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Key Takeaways:

  • Learn how Most Important Tasks (MITs) can transform your productivity approach and help you reclaim your team’s time effectively, leading to a significant increase in work productivity.

  • Gain insights into identifying your team’s MITs with software employee time tracking and aligning them with your personal and professional goals to drive an increase in productivity.

  • Discover the importance of breaking down MITs into manageable steps and cultivating a distraction-free environment, all while efficiently tracking time online with an intuitive software monitoring tool.

Read time: 11 minutes

As professionals, we're all familiar with the feeling of being pulled in a million different directions, with deadlines looming and tasks piling up. It's easy to feel overwhelmed and unsure of where to start. That's where Most Important Tasks (MITs) come in. 

In this blog post, we'll dive into the world of MITs and explore how they can revolutionize your approach to productivity. From prioritizing tasks to maximizing efficiency, we'll equip you with the tools and strategies you need to take your team’s productivity to the next level. 

Get ready to reclaim your time and accomplish more than you ever thought possible.

Understanding MITs



MITs serve as the backbone of effective task management, providing a strategic framework for prioritization and productivity. Here, we'll explore the core principles of MITs to gain a deeper understanding of their significance.

Definition & Importance

Most Important Tasks  are the critical tasks that hold the greatest sway over your goals and aspirations. MITs help you distinguish between what's crucial and what's merely urgent, enabling you to focus your time and efforts on tasks that align with your long-term objectives.


The 80/20 Principle

The 80/20 Principle, also known as the Pareto Principle, states that roughly 80% of outcomes result from 20% of efforts. By identifying and prioritizing the most impactful 20% of tasks, you can significantly increase your productivity and effectiveness. This principle underscores the importance of focusing on tasks with the most significant impact to maximize productivity and achieve success.

Examples:

  • From a managerial standpoint, an MIT might entail devising a business growth strategy or nurturing key client relationships.

  • On an individual level, an MIT could involve completing a critical project or improving essential skills for personal development.


Benefits of MITs for Leadership

Understanding the significance of MITs extends beyond individual task management—it fosters an approach rooted in efficiency and effectiveness, particularly for those in leadership roles.

Let's explore the numerous benefits that MITs offer in enhancing productivity and driving success within a team context.


Enhanced Team Focus & Clarity


Prioritizing MITs provides team leaders, supervisors, and managers with a clear direction for their team's efforts, helping them concentrate their team's energy on what truly matters.

By aligning MITs with team goals and strategic objectives, leaders can ensure that their team members are working towards common targets, fostering cohesion and a unified vision in their work.


Improved Team Productivity


Tackling MITs first empowers team leaders to set the tone for productivity within their teams. By identifying and prioritizing tasks with the greatest impact on team goals, leaders can inspire their team members to follow suit, leading to an overall increase in productivity.

For example, by focusing on MITs related to key projects or initiatives, leaders can drive progress and momentum across the team, resulting in greater project success and team achievement.


Reduced Team Stress & Overwhelm


Prioritizing MITs helps alleviate stress within the team by providing a clear path for task completion. By guiding their team members to focus on MITs that align with team objectives, leaders can minimize distractions and unnecessary workloads, enabling their team to approach their work with confidence and composure.

For instance, by delegating MITs effectively and providing necessary support, leaders can ensure that their team members feel supported and empowered to tackle their tasks, reducing stress and enhancing overall team morale.


Identifying Your MITs


Identifying MITs involves several key considerations to ensure effective prioritization. While each aspect plays a crucial role, you should  ensure they complement each other without being overly repetitive.

Aligning with Your Goals

Reflect on what you aim to achieve in the short and long term, both personally and professionally. Identify tasks that directly contribute to these objectives. Your MITs should serve as practical steps towards realizing your vision for success.


Assessing Impact

Evaluate the potential impact of each task on your goals. Consider the outcomes that completing each task would bring and prioritize those with the greatest positive effect. Focus on tasks that yield significant results or pave the way for further progress. By concentrating on high-impact tasks, you can optimize the effectiveness of your efforts.


Considering Time Sensitivity

Factor in deadlines and time constraints when identifying your MITs. Prioritize tasks with imminent deadlines or those requiring immediate attention to prevent delays or setbacks. However, balance this with the importance of long-term goals to ensure that urgent tasks align with strategic objectives. Effective time management ensures your efforts are directed towards tasks that matter most.


Evaluating Complexity and Effort

Consider the complexity and effort required for each task. While some tasks may be straightforward, they may not significantly contribute to your goals. Conversely, more complex tasks that demand greater effort may have a higher impact and warrant prioritization. Assess each task based on its potential to drive progress and prioritize accordingly.


Regular Review and Adjustment

Regularly review and reassess your MITs to adapt to changing circumstances and priorities. Adjust your MITs as new opportunities arise or goals evolve to ensure your efforts remain aligned with your objectives. Flexibility and responsiveness enable you to focus on tasks that contribute most to your success.

Putting MITs into Practice


Implementing MITs into your daily routine requires a strategic approach encompassing various key strategies.

  1. Prioritize with Precision

    Identify your MITs at the start of each day, ranking them based on their significance in achieving your team’s goals. For instance, a team leader might prioritize MITs such as finalizing a project proposal, conducting a team meeting to discuss project updates, and reviewing key performance indicators to ensure project alignment.


  1. Embrace Time Blocking

    Coach your team to dedicate allocated time slots in your schedule for tackling MITs, allowing for higher work productivity during peak performance hours. For example, you might block off the first hour of your workday for completing critical tasks that require deep focus and concentration, such as analyzing data or writing reports, before attending team meetings or responding to emails.


  1. Break Down for Actionable Progress

    Deconstruct MITs into manageable steps with clear deadlines and milestones, fostering momentum towards achievement. For instance, breaking down the task of "developing a new marketing campaign" into smaller tasks such as conducting market research, brainstorming campaign ideas, and creating a project timeline can make the overall goal more manageable and achievable.


  1. Cultivate a Distraction-Free Environment

    Create a workspace free from distractions to maintain focus during MIT-focused work sessions. For example, a team leader might schedule "focus hours" where team members are encouraged to minimize interruptions and notifications, enabling them to concentrate fully on their MITs without distractions.


  1. Reflect, Refine, and Revise

    Regularly review progress, refine strategies, and celebrate successes while learning from setbacks. For instance, at the end of each week, a project manager could conduct a team meeting to reflect on the week's achievements, identify areas for improvement, and adjust strategies for the following week's MITs.


Strategies for Maximizing Efficiency with MITs


Integrate with Workflow Systems

Seamlessly integrate MITs into existing workflow systems and identify alignment opportunities with daily routines or established processes. Leverage prioritization to streamline decision-making and task execution.

Utilize Digital Tools

Harness productivity apps and digital tools to support MIT implementation. For instance, Insightful software employee time tracking, provides valuable insights into task performance and team productivity. 

Its integration with platforms like Jira time tracking streamlines workflow and allows for optimized task management. By integrating MITs into digital workflows, teams can effectively track time online and know where their resources are going.

Cultivate Accountability

Foster accountability within teams or individual workflows by implementing tracking mechanisms and holding individuals accountable for MIT completion. Insightful's reporting features facilitate accountability by providing visibility into individual and team progress towards MITs, enabling teams to address accountability issues effectively.

Embrace Continuous Improvement

Embrace a mindset of continuous improvement in MIT implementation strategies. Experiment with different techniques and workflows, leveraging Insightful's analytics capabilities to identify areas for improvement and refine productivity practices based on feedback and experiences.

Address Challenges

Anticipate and address common challenges in MIT implementation, developing strategies for managing distractions and overcoming procrastination. Insightful's data-driven software monitoring tool insights help teams identify obstacles and develop contingency plans to maintain momentum toward accomplishing MITs.

Celebrate Success

Recognize milestones and achievements reached through MIT implementation, fostering a positive mindset and sustaining momentum. Insightful's reporting and visualization features provide a clear overview of progress towards MITs and overarching goals, allowing teams to celebrate achievements and cultivate a culture of success.

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