Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Productivity audits help you identify areas for improvement in your organization. But how to conduct them? Let’s take a look...


There are so many productivity tips and hacks out there. That being said, productivity is more than just implementing hacks. Productivity is a continuous process. It relies on you learning which systems work for your team, regularly evaluating their efficacy, and making adjustments as needed. 


The unavoidable starting point for evaluating performance is knowing how to calculate productivity. Then how to optimize it using the findings you gather.


One of the most effective ways to consistently assess your productivity is via productivity audits. What is a productivity audit exactly? And what’s the best way to conduct them? Let’s dig in...


What Is a Productivity Audit?

Do you ever feel that the management systems and processes you have in place aren’t yielding the results that you expect? To determine where the main issues lie, a great place to start is a productivity audit. 


A productivity audit is a thorough assessment of all the tools, systems, and processes you have in your business to identify problems in these areas. By making it a priority to engage in these audits regularly, you can establish solutions that boost productivity over time.


In remote and hybrid workforces, productivity audits have taken on even greater importance. That’s because the inherent nature of remote or split teams function can result in an increased prevalence of productivity leaks.


But how do you go about conducting a productivity audit? Let’s dive into some tips on how to conduct a successful productivity audit. 


How to Conduct Productivity Audits for Your Organization

1. Make Sure You Have an Effective Productivity Monitoring System in Place

You can't measure your team's productivity if you don't have the proper tools to track it in the first place. The first step to take is to find an effective workforce productivity software for your organization. 


Your workplace productivity software tool will provide the foundation of your productivity audit. It does this by yielding productivity data based on employee activity, time of tasks and projects, performance benchmarks, and more.


Having this foundational, data-focused system in place means your productivity audit will be built on objective, accurate data, which is vital to any audit. And that’s a must for its success.


2. Track Time Spent Online and Offline

For the most part, many consider time spent in front of a computer to be the only productivity they need to assess. The truth? Work done at the computer is not the only type of work that matters when measuring employee productivity. 


Failing to track other tasks like meetings, organizational/planning tasks, and other work-based activities means missing out on productivity that absolutely contributes to your organization. In other words, any audit you undertake will be incomplete if offline time is overlooked.


Make sure that you have systems in place to track your employees’ productivity both online and offline. This way, you can be sure that the picture of productivity you have -- and that you are auditing -- is complete.

3. Assess Productivity Contextually

Tech is an integral part for all teams, but it’s especially crucial for hybrid workplaces as these tools are the connective tissue that hold remote workers and in-office workers together. 


That being said, not all tools are productive for all roles. 


Take the time to assess your current tools and understand whether or not they contribute to the productivity of certain teams. Doing so is critical to forming an accurate picture of productivity as part of your audit.


With a better understanding of how different tools or resources impact different team members’ productivity, you can produce a more accurate productivity audit with fewer variables that skew the outcomes. 

4. Identify Task Duration and Repetition 

When you put your mind into creating an employee productivity calculation for each team member, you’re typically going to find trends in how long it takes employees to complete specific tasks. 


Once your systems are set up, begin separating tasks by employee and group and see how much each individual employee is spending on said tasks by producing productivity reports for employees. 


The goal of a productivity audit here is to find rote tasks that may differ in the time they take to complete. Or, low ROI tasks that are consuming a disproportionate amount of time for your team.


Once you reveal trends that are curtailing your team’s productivity, you need to make a decision whether to outsource, automate or build standard operating procedures (SOPs) to improve efficiency. (Or, if they are deemed redundant, eliminate them entirely).


Over time, you can continue to leverage this employee productivity measurement data to enhance your organization’s productivity further.


With a better understanding of how long it takes employees to complete certain tasks, you can leverage your productivity audits to identify where certain employees are falling behind in their work. 

5. Create Employee Productivity Benchmarks

When you first begin analyzing data from a productivity audit, you may feel inundated with data collected through your workforce productivity software. The good news is that the more data you have, the sooner you can create employee productivity benchmarks. 


These will set the standards for how long you expect a certain task to take. Then, you can use your benchmarks to reward employees who are meeting them.


But what about employees who may be falling a bit behind? Data from a productivity audit can be used to identify where issues may exist. Then, with this knowledge in hand, you can provide additional support to employees to help them reach set benchmarks. You may also want to provide extra support via time management activities to improve employees’ productivity. 


In the context of productivity audits, having benchmarks allows you to identify areas for improvement between individuals and teams. This helps you to create a culture of continuous improvement in your team. 

6. Find Systemic Causes of Bottlenecks

Sometimes, performance that isn’t meeting benchmarks isn’t indicative of low employee productivity. Rather, it can be the result of issues with the system itself. A few examples that may reduce overall workplace productivity include a lack of training, a lack of resources, or unbalanced workloads.  


When you’re looking into data, reach out to your employees to see where they may be facing resistance or obstacles. They will give you the insight you need to make sense of employee productivity calculation data and move forward more successfully. 


With a better understanding of bottlenecks that are impacting productivity, you can remove the systemic causes of them.

 

7. Align Your Priorities With KPIs

Even when you have an established work plan, day-to-day tasks can sometimes get in the way and prevent us from hitting our milestones. And, often, it requires you to take a step back and conduct a productivity audit to take stock. That is, to realign daily activity with your KPIs.


Naturally, the first step is to t have KPIs in place to ensure that employees are hitting certain milestones daily, weekly, or monthly. Otherwise, taking the time to learn how to track productivity won’t yield the results you need.  


With KPIs in place, you will have clear priorities for achieving them. And, by conducting regular productivity audits, you can determine whether these priorities are being respected. And, if they aren’t, the results of your audit will help you do something about it.

Productivity Audits Result in Productivity Gains

Conducting regular productivity audits allows you to see trends, slippages and shortcomings of your team’s productivity. Then, through the use of dedicated tools, improved systems, and employee productivity calculation, better productivity is on the horizon. 


Use the guide above to establish all the systems you need to make productivity audits a fixture of your workplace and take your performance to the next level!


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