Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Are you satisfied with the amount of insight you have into how your employees use company resources? Would you like to be able to collect more relevant and reliable data?

Regardless of its size, your company is as productive as each of its employees. Their daily activities determine your productivity, client satisfaction, and profit.

To drive your company to success, you need an unobtrusive and time-efficient control.

As computers are the main work tools for many industries, you will probably aim to track these devices. Several supervision techniques that do not involve monitoring software are available. But there is a better answer to the question of - “How to monitor employee computer usage?

What to Consider When Planning to Monitor Employee Computer Activity

Before setting out to monitor employee computer usage, there are several points to consider:

💡 Legal Compliance: The US law allows employee monitoring, including tracking employee computers. Some states, though, require that you inform your employees of all the monitoring practices in your organization. These are Delaware, Texas, New York, and Connecticut.

It’s also important that you ensure your monitoring tools don’t infringe upon employee privacy. Moreover, implement robust data security measures to safeguard collected information and comply with relevant laws.

💡Ethical Questions: Even if your state laws don’t demand that you reveal all your employee monitoring practices, you should consider still doing it. This way you will improve communication and trust within your team.

💡Practicality: It may seem easier and more budget-friendly to rely on manual computer scans and checkups. Still, this means people will be on standby while their computers are analyzed. On top of that, you won’t have access to the full set of data you need to improve your operations. A much better solution is implementing monitoring software such as Insightful.

How to Monitor Employee Computer Activity?

Supervision Automation With Insightful

Not sure how to monitor employee activity on computer devices? Wondering what monitoring software implementation looks like? 

Here is a concise step-by-step guide on how to automate computer monitoring with Insightful software:

1. Set Up the Software

Begin by installing Insightful software agents on employee devices to track their activity unobtrusively.

These agents will run in the background, capturing data such as websites visited, application usage, and keyboard and mouse use. The data they collect will then be further analyzed.

You can choose to monitor in Stealth or Visible mode. But, before you start your first day of monitoring, there is another step.

2. Customize the Monitoring Parameters

Depending on the position, different resources are considered more or less useful.

To streamline data collection, select productive, neutral, and unproductive apps and websites for each role. You can also set how much of the monitoring data you want to share with your employees. Share only their basic productivity data via the Insightful dashboard or add time spent on each resource, screenshots of their screens, etc.

In addition, choose how much break time they are allowed per day, and whether they can add the time spent on AFK activities manually.

3. Collect Reports

Open the dashboard and activity logs to review the collected data. These tools allow managers to generate reports on internet and application usage, productivity levels, and active vs. idle time. This way they can identify productivity trends and areas for improvement.

Insightful’s time tracking feature also allows accurate payroll. Besides, it helps managers give a correct assessment of the necessary time for project completion for potential clients.

The time spent on paid tools can provide insight into how useful these tools are. If they are underutilized, the company can cut costs by canceling the subscription for the teammates who do not need them.

4. Use Advanced Monitoring Features

Insightful offers real-time monitoring through on-demand screenshots.

For improved security, set up security alerts for unauthorized or risky activities. This way your team will be able to act swiftly and prevent data loss.

This software also has a specialized feature for early detection of employee burnout. It collects specific and minute information, analyzes it, and lets you know when an employee is near burnout. You can provide timely support, assistance, training, or time off for recuperation to boost employee satisfaction, loyalty, and, in the long run, productivity.

If you don’t have a monitoring system at all, adopting one might seem complicated. You might also fear that your employees will feel you are violating their privacy.

Even if you have a monitoring system in place, your team may be distrustful of the new software and your goals.

The key to preventing any issues is communication. Transparently discuss the features, purpose, and benefits of the new tool. Answer questions your employees might have about the data you will be collecting. This way you will reassure them and foster a culture of accountability, productivity, and trust. Contact Insightful now to have one of the experienced agents answer all your questions and tailor an offer that fits your team’s line and style of work!

We’ve reserved a 7-day free trial for you….

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Employee Monitoring

How to Monitor Employee Computer Usage

Written by
Vanja Savic Petrovic
Published on
June 10, 2024

Are you satisfied with the amount of insight you have into how your employees use company resources? Would you like to be able to collect more relevant and reliable data?

Regardless of its size, your company is as productive as each of its employees. Their daily activities determine your productivity, client satisfaction, and profit.

To drive your company to success, you need an unobtrusive and time-efficient control.

As computers are the main work tools for many industries, you will probably aim to track these devices. Several supervision techniques that do not involve monitoring software are available. But there is a better answer to the question of - “How to monitor employee computer usage?

What to Consider When Planning to Monitor Employee Computer Activity

Before setting out to monitor employee computer usage, there are several points to consider:

💡 Legal Compliance: The US law allows employee monitoring, including tracking employee computers. Some states, though, require that you inform your employees of all the monitoring practices in your organization. These are Delaware, Texas, New York, and Connecticut.

It’s also important that you ensure your monitoring tools don’t infringe upon employee privacy. Moreover, implement robust data security measures to safeguard collected information and comply with relevant laws.

💡Ethical Questions: Even if your state laws don’t demand that you reveal all your employee monitoring practices, you should consider still doing it. This way you will improve communication and trust within your team.

💡Practicality: It may seem easier and more budget-friendly to rely on manual computer scans and checkups. Still, this means people will be on standby while their computers are analyzed. On top of that, you won’t have access to the full set of data you need to improve your operations. A much better solution is implementing monitoring software such as Insightful.

How to Monitor Employee Computer Activity?

Supervision Automation With Insightful

Not sure how to monitor employee activity on computer devices? Wondering what monitoring software implementation looks like? 

Here is a concise step-by-step guide on how to automate computer monitoring with Insightful software:

1. Set Up the Software

Begin by installing Insightful software agents on employee devices to track their activity unobtrusively.

These agents will run in the background, capturing data such as websites visited, application usage, and keyboard and mouse use. The data they collect will then be further analyzed.

You can choose to monitor in Stealth or Visible mode. But, before you start your first day of monitoring, there is another step.

2. Customize the Monitoring Parameters

Depending on the position, different resources are considered more or less useful.

To streamline data collection, select productive, neutral, and unproductive apps and websites for each role. You can also set how much of the monitoring data you want to share with your employees. Share only their basic productivity data via the Insightful dashboard or add time spent on each resource, screenshots of their screens, etc.

In addition, choose how much break time they are allowed per day, and whether they can add the time spent on AFK activities manually.

3. Collect Reports

Open the dashboard and activity logs to review the collected data. These tools allow managers to generate reports on internet and application usage, productivity levels, and active vs. idle time. This way they can identify productivity trends and areas for improvement.

Insightful’s time tracking feature also allows accurate payroll. Besides, it helps managers give a correct assessment of the necessary time for project completion for potential clients.

The time spent on paid tools can provide insight into how useful these tools are. If they are underutilized, the company can cut costs by canceling the subscription for the teammates who do not need them.

4. Use Advanced Monitoring Features

Insightful offers real-time monitoring through on-demand screenshots.

For improved security, set up security alerts for unauthorized or risky activities. This way your team will be able to act swiftly and prevent data loss.

This software also has a specialized feature for early detection of employee burnout. It collects specific and minute information, analyzes it, and lets you know when an employee is near burnout. You can provide timely support, assistance, training, or time off for recuperation to boost employee satisfaction, loyalty, and, in the long run, productivity.

If you don’t have a monitoring system at all, adopting one might seem complicated. You might also fear that your employees will feel you are violating their privacy.

Even if you have a monitoring system in place, your team may be distrustful of the new software and your goals.

The key to preventing any issues is communication. Transparently discuss the features, purpose, and benefits of the new tool. Answer questions your employees might have about the data you will be collecting. This way you will reassure them and foster a culture of accountability, productivity, and trust. Contact Insightful now to have one of the experienced agents answer all your questions and tailor an offer that fits your team’s line and style of work!

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