The timesheet feels almost as old as time itself - a staple of most work environments as a way of tracking the time each employee has spent on work so that they can be paid accordingly.

An often overlooked process, time entry can easily be streamlined with the right template and time tracking system. That way, you’ll deal with far fewer instances of late timesheet submissions and fall victim to fewer cases of manual entry error, which we’re all prone to.

That’s why we’ve compiled several free timesheets you can start using today, along with a collection of time-tracking tips and solutions to help make everything that much easier!

Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

The timesheet feels almost as old as time itself - a staple of most work environments as a way of tracking the time each employee has spent on work so that they can be paid accordingly.

An often overlooked process, time entry can easily be streamlined with the right template and time tracking system. That way, you’ll deal with far fewer instances of late timesheet submissions and fall victim to fewer cases of manual entry error, which we’re all prone to.

That’s why we’ve compiled several free timesheets you can start using today, along with a collection of time-tracking tips and solutions to help make everything that much easier!

Best Ways to Streamline Employee Time Tracking

If you carried out a survey of how employees feel about manual time entry, you’d likely find that most feel it’s frustrating and takes time away from more important activities. 

The evidence is clear in the sheer volume and consistency of late timesheet submissions that frustrate managers to no end. 

Streamlining employee time tracking will not only relieve timesheet-related headaches on both the managers’ and employees’ ends, but can also save time and reduce the risk of human error associated with manual entry.

So how can you improve your employee time tracking process?

Use a Template

A template is a cost-cutting way to streamline the timesheet completing process as you can find one which works for your team. 

For example, if you’re constantly taking on new projects or work with freelancers often, you may find a project-based template is best. If the scope of your work changes regularly, then perhaps a daily employee timesheet is the easiest way to maintain accurate payroll.

Automate Time Tracking

Manual entry errors can lead to confusion down the line and make what’s already a potentially time-consuming process even more frustrating. That’s why it’s a wise move to automate your employee time tracking process with a productivity monitoring solution like Insightful.

With an employee activity monitor, you’re more likely to end up with reliable entries and there’s less emphasis on the employees themselves to remember to punch in and punch out each day. Web usage monitoring will also provide insights on how employees spend their time.

Free Timesheet Templates You Can Use Today

Daily Employee Timesheet

Daily Employee Timesheet template

The daily employee timesheet template provides an easy way of breaking up each day, calculating sick days, time off, and a general account of day-to-day hours worked.

Best for: Monitoring day-to-day productivity and ensuring accurate payroll.

Daily Supervisor Timesheet

Daily Supervisor Timesheet template

The daily supervisor timesheet template is the same as the daily employee timesheet, except it’s formatted for a supervisor to track the hours of employees that report to them.

Best for: Allowing employees to focus on their work and streamlining the timesheet process.

Weekly Timesheet

Weekly Timesheet template

The weekly timesheet template allows you to clock employee time in week-long stints, which can be less time-consuming than filling out the daily timesheets.

Best for: Tracking week-on-week productivity at a glance and making adjustments on the fly if necessary. 

Biweekly Timesheet

Biweekly Timesheet template

The biweekly timesheet template zooms out a little further, allowing you to track employee time in two-week periods.

Best for: Biweekly payment timing models. 

Semi-Monthly Timesheet

Semi-Monthly Timesheet template

The semi-monthly timesheet shows you employee hours over the course of the month, yet divides the month up into two sections.

Best for: Breaking down each month to define productivity in two-week periods. 

Monthly Timesheet

Monthly Timesheet template

The monthly timesheet template is for logging employee hours worked over the duration of a month.

Best for: Viewing productivity changes on a month-to-month basis or adhering to a monthly payment schedule.

Project Timesheet

project timesheet template

The project timesheet template can give you insights into what tasks employees spent their time within the framework of a project.

Best for: Working with freelancers on a project by project basis, or tracking employee productivity by virtue of how they spend their time on different tasks.

Implement Employee Monitoring Software

If you’re willing to invest in employee monitor software, which will both help you automate the time tracking process and give you a wealth of easy-to-digest time data reports then this could be the only solution you’ll ever need.

Insightful is the go-to platform for accurate screen monitoring, actionable time data insights, and remote work management. 

With it, you can not only guarantee stress-free timesheet submission, but also do the following:

  • Monitor activity with regular screenshots - Set up screenshots at intervals of your choosing to monitor internet use which can keep employees honest and accountable for how they spend their work hours.
  • Schedule shifts for individual employees - Create shift hours for each employee and receive notifications if an individual shows up late to simplify employee productivity monitoring.
  • Track specific app usage - See in real time what employees are spending their work time on, so you can make judgment calls on whether the time has been well-used and if certain apps are leading to lost business productivity.

What you get with Insightful is a comprehensive solution to managing performance remotely, so you know exactly how productive individuals are, can identify trends in productivity and idle time, and can accurately calculate how much to pay your employees.

Best of all, though, you have a straightforward way of feeding time data into employee timesheets.

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