The timesheet feels almost as old as time itself - a staple of most work environments as a way of tracking the time each employee has spent on work so that they can be paid accordingly.

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An often overlooked process, time entry can easily be streamlined with the right template and time tracking system. That way, you’ll deal with far fewer instances of late timesheet submissions and fall victim to fewer cases of manual entry error, which we’re all prone to.

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That’s why we’ve compiled several free timesheets you can start using today, along with a collection of time-tracking tips and solutions to help make everything that much easier!

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Best Ways to Streamline Employee Time Tracking

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If you carried out a survey of how employees feel about manual time entry, you’d likely find that most feel it’s frustrating and takes time away from more important activities. 

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The evidence is clear in the sheer volume and consistency of late timesheet submissions that frustrate managers to no end. 

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Streamlining employee time tracking will not only relieve timesheet-related headaches on both the managers’ and employees’ ends, but can also save time and reduce the risk of human error associated with manual entry.

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So how can you improve your employee time tracking process?

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Use a Template

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A template is a cost-cutting way to streamline the timesheet completing process as you can find one which works for your team. 

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For example, if you’re constantly taking on new projects or work with freelancers often, you may find a project-based template is best. If the scope of your work changes regularly, then perhaps a daily employee timesheet is the easiest way to maintain accurate payroll.

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Automate Time Tracking

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Manual entry errors can lead to confusion down the line and make what’s already a potentially time-consuming process even more frustrating. That’s why it’s a wise move to automate your employee time tracking process with a productivity monitoring solution like Insightful.

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With an employee activity monitor, you’re more likely to end up with reliable entries and there’s less emphasis on the employees themselves to remember to punch in and punch out each day. Web usage monitoring will also provide insights on how employees spend their time.

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Free Timesheet Templates You Can Use Today

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Daily Employee Timesheet

The daily employee timesheet template provides an easy way of breaking up each day, calculating sick days, time off, and a general account of day-to-day hours worked.

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Best for: Monitoring day-to-day productivity and ensuring accurate payroll.

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Daily Supervisor Timesheet

The daily supervisor timesheet template is the same as the daily employee timesheet, except it’s formatted for a supervisor to track the hours of employees that report to them.

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Best for: Allowing employees to focus on their work and streamlining the timesheet process.

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Weekly Timesheet

The weekly timesheet template allows you to clock employee time in week-long stints, which can be less time-consuming than filling out the daily timesheets.

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Best for: Tracking week-on-week productivity at a glance and making adjustments on the fly if necessary. 

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Biweekly Timesheet

The biweekly timesheet template zooms out a little further, allowing you to track employee time in two-week periods.

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Best for: Biweekly payment timing models. 

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Semi-Monthly Timesheet

The semi-monthly timesheet shows you employee hours over the course of the month, yet divides the month up into two sections.

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Best for: Breaking down each month to define productivity in two-week periods. 

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Monthly Timesheet

The monthly timesheet template is for logging employee hours worked over the duration of a month.

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Best for: Viewing productivity changes on a month-to-month basis or adhering to a monthly payment schedule.

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Project Timesheet

The project timesheet template can give you insights into what tasks employees spent their time within the framework of a project.

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Best for: Working with freelancers on a project by project basis, or tracking employee productivity by virtue of how they spend their time on different tasks.

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Implement Employee Monitoring Software

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If you’re willing to invest in employee monitor software, which will both help you automate the time tracking process and give you a wealth of easy-to-digest time data reports then this could be the only solution you’ll ever need.

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Insightful is the go-to platform for accurate screen monitoring, actionable time data insights, and remote work management. 

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With it, you can not only guarantee stress-free timesheet submission, but also do the following:

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• Monitor activity with regular screenshots - Set up screenshots at intervals of your choosing to monitor internet use which can keep employees honest and accountable for how they spend their work hours.
• Schedule shifts for individual employees - Create shift hours for each employee and receive notifications if an individual shows up late to simplify employee productivity monitoring.
• Track specific app usage - See in real time what employees are spending their work time on, so you can make judgment calls on whether the time has been well-used and if certain apps are leading to lost business productivity.

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What you get with Insightful is a comprehensive solution to managing performance remotely, so you know exactly how productive individuals are, can identify trends in productivity and idle time, and can accurately calculate how much to pay your employees.

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Best of all, though, you have a straightforward way of feeding time data into employee timesheets.

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The timesheet feels almost as old as time itself - a staple of most work environments as a way of tracking the time each employee has spent on work so that they can be paid accordingly.

‍

An often overlooked process, time entry can easily be streamlined with the right template and time tracking system. That way, you’ll deal with far fewer instances of late timesheet submissions and fall victim to fewer cases of manual entry error, which we’re all prone to.

‍

That’s why we’ve compiled several free timesheets you can start using today, along with a collection of time-tracking tips and solutions to help make everything that much easier!

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