From music to television, everything is becoming on-demand. And now that includes our On-Demand Screenshots feature too.


Up until now, Insightful has given you the option to automatically take a set number of screenshots of your employees’ computers at random intervals during each hour.


However, many of our clients expressed a desire for even more control over the Screenshots feature. And, as always, when you tell us you want a feature, we make it happen!


As a result, we're pleased to introduce On-Demand Screenshots, a feature that allows Insightful Admins and Managers to take screenshots at any time of day.

How to Use On-Demand Screenshots

The On-Demand Screenshot feature will be enabled automatically for all existing Insightful Admins, while the setting will need to be enabled for Managers.


Admins and Managers who have permission to take on-demand screenshots will be able to access this feature from the Real-Time Insights tab. 


Next to the app employees are currently using you’ll see a screenshot button. Once clicked, Insightful will start processing the screenshot for this employee.


workpuls screenshot


If the option to blur screenshots isn’t turned on, the on-demand screenshot will show up in the Screenshots tab immediately. However, if screenshot blurring is on, it will take about 30 minutes for Insightful to process the screenshot.


If screenshots aren’t enabled for a specific employee, Managers and Admins won’t be able to take on-demand screenshots for this team member.


Updating Screenshot Permissions for Managers

To add Manager permissions for On-Demand Screenshots, navigate to Settings > User Management. Once there, click on the three dots next to a Manager’s name.


This will bring up the Manager permissions window. Look for the Screenshot Permissions option, then simply check the box to allow a manager to take screenshots on demand. 


workpuls on-demand screenshots


The Benefits of On-Demand Screenshots

On-Demand Screenshots can be used to help you observe user behavior more closely and identify potential compliance issues.


For example, if you suspect that an employee is mishandling or gaining unauthorized access to company data, you can take an On-Demand-Screenshot to capture the infraction when they’re accessing a shared drive. This enables you to spot if they’re trying to copy or download company documents.


Just like Automatic Screenshots, On-Demand-Screenshots can also help you spot bottlenecks and discover if employees are in need of additional support to complete their daily tasks.


For instance, one of our clients used Screenshots to identify that some employees were using a less efficient process for creating internal reports in Google Sheets. They used this knowledge to organize a small workshop to show their workers how to create reports in a faster way, using Screenshots of the more efficient process as part of the training.


Final Thoughts

On-Demand Screenshots is a Premium feature of Insightful. However, the good news is that for a limited time all of our clients will have access to the feature. 


We’re making On-Demand Screenshots accessible to all users so you’ll be able to evaluate and assess whether it’s something your team will need in the future.


On-Demand Screenshots is one of the most highly requested features we’ve had from our clients, and we're pleased to add it to Insightful’s ever-growing functionality. 


If you have any questions, feedback, or if you have a feature request, feel free to contact our team at feedback@insightful.io.


In the meantime, keep an eye on our blogs and newsletters for more updates about new features that will be released in the coming weeks.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
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‍Insightful News and Updates

Introducing On-Demand Screenshots

Written by
Ivan Petrovic
Published on
October 19, 2021

From music to television, everything is becoming on-demand. And now that includes our On-Demand Screenshots feature too.


Up until now, Insightful has given you the option to automatically take a set number of screenshots of your employees’ computers at random intervals during each hour.


However, many of our clients expressed a desire for even more control over the Screenshots feature. And, as always, when you tell us you want a feature, we make it happen!


As a result, we're pleased to introduce On-Demand Screenshots, a feature that allows Insightful Admins and Managers to take screenshots at any time of day.

How to Use On-Demand Screenshots

The On-Demand Screenshot feature will be enabled automatically for all existing Insightful Admins, while the setting will need to be enabled for Managers.


Admins and Managers who have permission to take on-demand screenshots will be able to access this feature from the Real-Time Insights tab. 


Next to the app employees are currently using you’ll see a screenshot button. Once clicked, Insightful will start processing the screenshot for this employee.


workpuls screenshot


If the option to blur screenshots isn’t turned on, the on-demand screenshot will show up in the Screenshots tab immediately. However, if screenshot blurring is on, it will take about 30 minutes for Insightful to process the screenshot.


If screenshots aren’t enabled for a specific employee, Managers and Admins won’t be able to take on-demand screenshots for this team member.


Updating Screenshot Permissions for Managers

To add Manager permissions for On-Demand Screenshots, navigate to Settings > User Management. Once there, click on the three dots next to a Manager’s name.


This will bring up the Manager permissions window. Look for the Screenshot Permissions option, then simply check the box to allow a manager to take screenshots on demand. 


workpuls on-demand screenshots


The Benefits of On-Demand Screenshots

On-Demand Screenshots can be used to help you observe user behavior more closely and identify potential compliance issues.


For example, if you suspect that an employee is mishandling or gaining unauthorized access to company data, you can take an On-Demand-Screenshot to capture the infraction when they’re accessing a shared drive. This enables you to spot if they’re trying to copy or download company documents.


Just like Automatic Screenshots, On-Demand-Screenshots can also help you spot bottlenecks and discover if employees are in need of additional support to complete their daily tasks.


For instance, one of our clients used Screenshots to identify that some employees were using a less efficient process for creating internal reports in Google Sheets. They used this knowledge to organize a small workshop to show their workers how to create reports in a faster way, using Screenshots of the more efficient process as part of the training.


Final Thoughts

On-Demand Screenshots is a Premium feature of Insightful. However, the good news is that for a limited time all of our clients will have access to the feature. 


We’re making On-Demand Screenshots accessible to all users so you’ll be able to evaluate and assess whether it’s something your team will need in the future.


On-Demand Screenshots is one of the most highly requested features we’ve had from our clients, and we're pleased to add it to Insightful’s ever-growing functionality. 


If you have any questions, feedback, or if you have a feature request, feel free to contact our team at feedback@insightful.io.


In the meantime, keep an eye on our blogs and newsletters for more updates about new features that will be released in the coming weeks.