One of the many benefits software for monitoring employees work offers is increased productivity. Although it seems unusual, numerous studies have shown its effects. Additionally, we were able to see some great results our by speaking to our clients and performing our own experiments in-house.
However, you should keep in mind that company monitoring software can only get you so far when it comes to productivity boosters. Many other factors are in play, such as employee engagement, work motivation, team’s energy, the tech you’re using, etc.
Main Productivity Reducers
Two main reasons for low productivity levels are wasted time and errors your employees make while working (either caused by the lack of knowledge, or the fact that they’re not paying enough attention to what they’re doing).
Now, when you start using a workforce productivity software you can expect that people will be wasting less time at work instantly. However, if your workers are unsure of how to perform certain tasks, they will keep making errors.
That’s just one of the amazing perks of monitoring staff at work - you can help them improve. Once you’ve gained insight into everyone’s usual work behaviour, you can see which workers are falling behind on some tasks. Additionally, you can invest in additional training, online courses, conferences and so on, to help them catch up to everyone else.
If, on the other hand, your employees have a bigger problem with wasting time than making errors, it might be the time to schedule a couple of meetings to discuss the reason behind the slacking.
Productivity in Numbers
All this talk isn’t going to convince anyone that work monitoring software has anything to do with with improved productivity. However, numbers will, and we’ve got plenty of them to share.
First of all, let’s take a look at some of the numbers related to employee productivity in general, then we can tell you how Insightful can influence those stats.
When employees are interrupted, they take about 23 minutes to get back to the task they were working on beforehand. So, each email they open takes away 23 minutes of their time, they can barely stay focused on one thing.
There’s even some research that suggests that in an average 8-hour day employees are productive for less than 3 hours.
What is more, these levels of unproductivity are costing companies $550 billion a year! On the other hand $400 billion is lost due to buddy punching. And prepare to be shocked to find out that an average employee “steals” more than 4 hours per week, which means you’re paying someone not to do anything for 4 hours per week.
How can you put an end to all this? With a simple computer monitor program. But, you're probably wondering does employee monitoring increases productivity? Well, let's see the data.
Upon performing a few tests, and talking to our clients, we were able to find the following:
- Companies which use staff monitoring system have about 10% more active daily work time
- Clock-in accuracy was larger by 15% in companies who monitor employees
- Teams took 25% less time completing their tasks, so our clients were able to save up to $10 million per year
- Depending on the working environment (remote vs. in-office), productivity grew by 26 to 32%
- Time reporting became 60% more accurate - allowing for fair billings on employees’ and clients’ side.
Why Employee Monitoring Affects Productivity?
Now that you’ve seen the numbers, it’s time you understand WHY they’re so high.
There are several reasons why employee monitoring affects productivity, and certainly the two most notable are deterrence and the Hawthorne effect.
According to the Oxford dictionary, deterrence is the action of discouraging an action or event through instilling doubt or fear of the consequences. It’s quite simple, people are afraid of punishment, so they act according to the rules, laws, etc. It works the same with the workplace computer monitoring software, like Insightful.
Another reason is called the Hawthorne effect, named after an experiment that took place in Western Electric’s Hawthorne Works electric company in Illinois. Originally, the term is used to describe that research participants tend to behave definitely during the research, as they are aware they’re being observed. So, you can see how this term is linked to improved productivity while the PC monitoring software for business is running.
Word from Insightful
Your employees are aware you’re watching them, so they’ll try as hard as they can in order to avoid any penalties. Now, it’s your job to make sure they’re not shivering with fear each time they start their computers.
As we already explained, company culture doesn’t have to suffer because of employee monitoring, and you can see how many benefits it can actually bring.