Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

In an attempt to answer the question of how to track employee time in the best possible way, you might have come across many employee time tracking software reviews. These can be messy, overwhelming and they can never really encompass all the options there are. Plus, what’s considered the best hour tracking app according to one review might not be what you need.

That’s why we’ve decided to approach the search for the best time tracking software in a slightly different way - by discussing the general features it should have. This way, you’ll be able to decide what specifically you need and you’ll have a concrete basis on which you can compare different solutions and choose the best for your company.

So here are 11 features that the best time tracking software should have to help you mitigate the loss of productivity working from home:


1. Time in Apps and Websites


This is a pretty basic functionality that almost every computer time clock for employees has. However, as it’s the foundation for many other features, we thought it deserved a place on the list anyway.

Basically, what it does is detect which computer programs employees use as well as which particular websites they visit through their browser. On top of this, an app and website time tracker should be able to automatically record how much time workers spend on each of those activities.

This allows you to track task time and have a real time overview of what everyone is doing. As a result, it helps prevent a loss of productivity working from home, since you can analyze trends and make changes in real time.

2. App and Website Categorization


An extension of the previous functionality that the best time tracking software needs to have is the ability to categorize apps and websites into ‘productive’ and ‘unproductive’. This should be customizable at least on a department level.

Categorization helps with two things. First, it makes the computer activity overview much easier to keep track of because computer time clock software will automatically color productive activities green and unproductive ones red, so you’ll be able to tell right off the bat who’s working and who’s slacking off. And secondly, this data on the time spent in each type of task is collected and turned into very useful productivity stats.

3. Productivity Reports


Now, this is a super useful feature that you should definitely be looking for in your search for the best time tracking software if one of your goals is to optimize efficiency of employees and business processes.

These productivity reports come in different shapes and sizes. A good online time management system will tell you how productive each employee is, whether their productivity has gone up or down compared to the previous period, which time of day each team or department is most productive and much more.

These statistics can be used in employee evaluations, work delegation and optimizing time management in general.

4. Attendance Tracking


The best time tracking software has the ability to be more than that. Not only is it important to track time on tasks, but it’s also useful to be able to automatically take employee attendance.

This includes the feature of recording accurate clock-ins based on the first computer activity and clock-outs based on the last, as well as the automatic calculation of recorded overtime.

Being able to get this attendance data from your app for logging hours is crucial for working hours compliance, prevention of buddy-punching and other types of time theft, but also for organizing everyone’s work day.

5. Billable Hours


If you need more than just attendance tracking functionality, there is project time tracking and billing software that lets you set hourly rates for each employee or each project and incorporate that into the basic time tracking feature.

In the end, you get a report not only on how much time employees spent working on a specific project, but also how much that time costs. This provides clear and highly accurate reports you can give to your clients and it makes the payroll much more fair.

6. Automated Time Tracking


Now, here’s where it gets interesting. Most types of office time management software let you or the employees assign specific computer activities to particular projects. However, only the best time tracking system enables you to do this automatically.

For instance, Insightful accomplishes this by detecting the names of the files your employees are working on and automatically connects the time spent in those files with the overall time for a specific project.

This is an invaluable solution for accountability, time saving and elimination of human error.

7. Location-Based Tracking

The future of employee monitoring is location-based.

Why?

Because as we continue to embrace new ways of working from hybrid work to remote work, and everything in between, it’s important to be able to compare and contrast performance levels with your time tracking data.

Insightful’s newly-introduced ‘office vs remote’ feature allows you to do just that: benchmark performance levels for office and remote worker productivity and monitor them in one place.

Since many companies now have a fragmented workforce, dispersed around the city, country, or world - especially if they outsource to other teams - it’s imperative to measure productivity according to location.

Comparing in-office and remote worker productivity allows you to make small changes that could have a hugely positive impact on performance.

8. Activity Labeling

If you want more than just a breakdown of how employees spent their time, you need time tracking software that offers activity labeling.

Time data on its own can be valuable, but it’s much more useful when paired with a system for determining what time is productive and what isn’t.

Take Insightful as an example.

With it, you can label a particular activity as:

  • Productive
  • Neutral
  • Unproductive

But it doesn’t stop there. You can also label activities according to the team carrying them out. So what may be considered productive for a marketer, would be considered as neutral for an HR rep.

With activity labeling you can build a complete picture of company-wide performance, down to each department and team. That allows every manager to make data-backed decisions regarding productivity, ranging from dropping apps that consistently lead to lost productivity to scheduling breaks at times of the day when the team is least productive.

9. Privacy and Data Security

Last but not least, while it may not be glamorous - every great time tracking solution is committed to upholding data privacy and security.

Since time tracking software deals with sensitive data including what employees spend their time on throughout the day, it’s essential that you address privacy concerns up front.

Alternatively, you can simply decide to choose an employee monitoring platform that prioritizes privacy and data security to ease any concerns you or your employees may have.

In 2022, Forbes recognized Insightful as the ‘best remote work tracking software for privacy and promoting transparency.’ As such, Insightful is a safe bet if you’re looking to implement a time tracking solution that is committed to protecting your confidential data.

Make an Informed Decision


As you can see, even a simple time clock app can be powerful, but if you really want all the goodies that come with additional more sophisticated features, you should be fully informed before choosing the best time tracking software for your company. And hopefully, this article provided a solid educational basis for what’s out there and what each feature can do. All that’s left to say is - good luck in your search!

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